T&e Intern

Position Title : T&E Intern

Position Overview

As the T&E Intern you will report directly to the Global T&E Supervisor and work closely with the larger Finance & accounting organization in our Global Shared Services center in Mindelo. You will learn about and participate in all aspects of the Global T&E process, assisting the team in reviewing and auditing expense reports to ensure compliance with HB Fuller policies and overseeing that the expense report submission process is being conducted in accordance to the defined due dates and escalation process. In addition, you will work on special projects related to various facets of HBF´s travel management program. Developing and maintaining positive working relationships with internal and external stakeholders will be key to success in this internship.

Primary Responsibilities :

Support all areas of Travel Management and T&E processes

Review and audit expense reports to ensure compliance with global T&E policies and flag/escalate potential issues

Ensure compliance with company policies and guidelines related to travel and expenses

Comply with Internal Controls and SOX requirements and perform operational controls according to T&E control activities

Administer access and maintain master data for Concur, Egencia, and Visa tools

Communicate with internal customers to resolve disputes or differences, and review exceptions

Provide ongoing support in educating employees on T&E topics such as Concur, T&E corporate credit Cards, etc. and communicate any changes to the environment

Validate that corporate credit card expense report submission process is being conducted in accordance with the defined due dates and flag / address any deviations.

Manage T&E mailboxes, ensuring agile communication and problem resolution with internal customers

Ensure that master data in various travel systems are updated to reflect changes and communicate to users across the Company when necessary

Routinely and accurately perform back-up responsibilities to ensure operational processes continue to run smoothly during vacation periods

Document existing processes and procedures to support business continuity objectives

Interactions:

Internal:

Travelers across all departments and business units, Accounts Payable, Treasury, Operations, Logistic, Sourcing, IT, Internal Audit, Corporate reporting

External:

Vendors, Concur helpdesk, External Auditors, Banks, adhoc,

Minimum Requirements

Business Administration, Accounting or Finance related Degree

Excellent communication and interpersonal skills to interact with employees, internal customers, and external customers

Working knowledge of Microsoft Excel, and Office Suite

Analytical skills with logical and pragmatic problem-solving approach

Ability to work with a team, take general directions from manager’s, focus attention to details, follow work needs, and adhere to established work schedules

Ability to focus on achieving defined results, being detail oriented, and exceeding goals and objectives.

Ability to multitask, switch priorities, collaborate with colleagues and be flexible.

English fluency

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